{"id":15719,"date":"2026-01-19T20:04:40","date_gmt":"2026-01-19T20:04:40","guid":{"rendered":"https:\/\/xcoins.com\/?page_id=15719"},"modified":"2026-01-21T10:48:37","modified_gmt":"2026-01-21T10:48:37","slug":"conflicts-of-interest-policy","status":"publish","type":"page","link":"https:\/\/xcoins.com\/en\/conflicts-of-interest-policy\/","title":{"rendered":"Conflicts of Interest Policy &#8211; Xcoins.com"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"15719\" class=\"elementor elementor-15719\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-022fba5 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"022fba5\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-64b8a88\" data-id=\"64b8a88\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-bc9ac9b elementor-widget elementor-widget-text-editor\" data-id=\"bc9ac9b\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.21.0 - 08-05-2024 *\/\n.elementor-widget-text-editor.elementor-drop-cap-view-stacked .elementor-drop-cap{background-color:#69727d;color:#fff}.elementor-widget-text-editor.elementor-drop-cap-view-framed .elementor-drop-cap{color:#69727d;border:3px solid;background-color:transparent}.elementor-widget-text-editor:not(.elementor-drop-cap-view-default) .elementor-drop-cap{margin-top:8px}.elementor-widget-text-editor:not(.elementor-drop-cap-view-default) .elementor-drop-cap-letter{width:1em;height:1em}.elementor-widget-text-editor .elementor-drop-cap{float:left;text-align:center;line-height:1;font-size:50px}.elementor-widget-text-editor .elementor-drop-cap-letter{display:inline-block}<\/style>\t\t\t\t<h1 style=\"text-align: left; letter-spacing: 1px;\">Conflicts <span class=\"fake\">of Interest Policy<\/span><\/h1>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-89ee9ca elementor-hidden-desktop elementor-hidden-tablet elementor-widget elementor-widget-text-editor\" data-id=\"89ee9ca\" data-element_type=\"widget\" id=\"mobile_top_content\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ol class=\"jss41\"><li>Purpose<\/li><li>Scope<\/li><li>Legal Background<\/li><li>Definitions<\/li><li>Circumstances leading to Conflicts of Interest\u00a0<\/li><li>Identification, Prevention and Management of Conflicts of Interest\u00a0<\/li><li>Responsibilities<\/li><li>Remuneration considerations\u00a0<\/li><li>Personal Transactions<\/li><li>Documentation and Record Keeping<\/li><li>Review and Approval<\/li><\/ol>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0cdd867 elementor-widget elementor-widget-text-editor\" data-id=\"0cdd867\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p class=\"p1\">1. Purpose<\/p><p class=\"p1\">2. Scope<\/p><p class=\"p1\">3. Legal Background<\/p><p class=\"p1\">4. Definitions<\/p><p class=\"p1\">5. Circumstances leading to Conflicts of Interest\u00a0<\/p><p class=\"p1\">5.1. Conflicts of Interest potentially detrimental to the Clients\u00a0<\/p><p class=\"p1\">5.2. Conflicts of Interest potentially detrimental to the Company\u00a0<\/p><p class=\"p1\">5.3 Situational conflicts\u00a0<\/p><p class=\"p1\">6. Identification, Prevention and Management of Conflicts of Interest\u00a0<\/p><p class=\"p1\">6.1. Identification of Conflicts of Interest<\/p><p class=\"p1\">6.1.1 Reporting a Conflict of Interest\u00a0<\/p><p class=\"p1\">6.1.2 Risk Assessment process\u00a0<\/p><p class=\"p1\">6.2. Preventing Conflicting Activities\u00a0<\/p><p class=\"p1\">6.3. Managing and Mitigating Conflicts<\/p><p class=\"p1\">7. Responsibilities\u00a0<\/p><p class=\"p1\">7.1. Employees\u00a0<\/p><p class=\"p1\">7.2. Designated Responsible Person\u00a0<\/p><p class=\"p1\">7.3. The Compliance Officer\u00a0<\/p><p class=\"p1\">7.4. Senior Management\u00a0<\/p><p class=\"p1\">7.5. Board of Administration\u00a0<\/p><p class=\"p1\">8. Remuneration considerations\u00a0<\/p><p class=\"p1\">9. Personal Transactions\u00a0<\/p><p class=\"p1\">10. Documentation and Record Keeping<\/p><p class=\"p1\">10.1. Follow-up and Monitoring of Conflicts of Interest\u00a0<\/p><p class=\"p1\">10.2. Disclosure Obligations\u00a0<\/p><p class=\"p1\">10.2.1 Disclosure Content\u00a0<\/p><p class=\"p1\">10.2.2 Disclosure Communication\u00a0<\/p><p class=\"p1\">10.2.3 Disclosure Timing\u00a0<\/p><p class=\"p1\">10.2.4 Clients\u2019 Rights\u00a0<\/p><p class=\"p1\">11. Review and Approval<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-a299624 elementor-hidden-mobile\" data-id=\"a299624\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-f5e6941 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f5e6941\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-b92be30\" data-id=\"b92be30\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-df79712 elementor-widget elementor-widget-text-editor\" data-id=\"df79712\" data-element_type=\"widget\" id=\"anchor_content\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"jss44 c-w2\"><h4 class=\"c-w1\">1. Purpose<\/h4><p class=\"c-w2\">The purpose of this policy is to establish a framework for identifying, preventing, managing, and<\/p><p class=\"p1\">disclosing Conflicts of Interest that may arise in the course of providing crypto-asset services. CF<\/p><p class=\"p1\">Technologies Limited (the &#8216;Company&#8217;) is committed to acting in the best interests of its clients,<\/p><p class=\"p1\">ensuring transparency and fairness in all business operations.<\/p><h4 class=\"c-w1\">2. Scope<\/h4><p class=\"p1\">This policy applies to all employees, management, shareholders, and connected persons at CF<\/p><p class=\"p1\">Technologies Limited. It covers all crypto-asset services and activities provided by the Company<\/p><p class=\"p1\">and applies to situations where Conflicts of Interest may arise between the company, its connected<\/p><p class=\"p1\">persons, and its clients. The purpose of this Policy is to prevent Conflicts of interest from adversely<\/p><p class=\"p1\">affecting the clients&#8217; interests.<\/p><h4 class=\"c-w1\">3. Legal Background<\/h4><p class=\"p1\">Formal documents underlying this policy include the following:<\/p><p class=\"p1\">\u2022 Virtual Financial Assets Act (the &#8220;VFA Act&#8221;);<\/p><p class=\"p1\">\u2022 Virtual Financial Assets Regulations (the &#8220;Regulations&#8221;);<\/p><p class=\"p1\">\u2022 Virtual Financial Assets Rulebook Chapter 3 (the &#8220;Rulebook&#8221;);<\/p><p class=\"p1\">\u2022 MiCA Regulations (Regulation (EU) 2023\/1114)<\/p><p class=\"p1\">\u2022 ESMA Draft Technical Standards specifying certain requirements in relation to conflicts of<\/p><p class=\"p1\">interest for crypto-asset service providers under the Markets in Crypto Assets Regulation<\/p><p class=\"p1\">(MiCA);<\/p><p class=\"p1\">\u2022 Companies Act, Chapter 386 of the Laws of Malta; and;<\/p><p class=\"p1\">\u2022 Any guidelines on Conflicts of Interest as issued by the MFSA from time to time.<\/p><h4 class=\"c-w1\">4. Definitions<\/h4><p class=\"p1\">For this Policy, the following definitions shall apply:<\/p><p class=\"p1\"><b>Company:<\/b><\/p><p class=\"p1\"><b> <\/b><b>Shall mean CF Technologies Limited<\/b><\/p><p class=\"p1\"><b>Conflict of <\/b><b>Interest:<\/b><\/p><div class=\"pdf24_01\"><span class=\"pdf24_37 pdf24_25 pdf24_35\">A conflict of interest is when someone in a position of trust has competing \u00a0<\/span><\/div><div class=\"pdf24_01\"><span class=\"pdf24_37 pdf24_25 pdf24_89\">professional or personal interests. Such competing interests can make it difficult \u00a0<\/span><\/div><div class=\"pdf24_01\"><span class=\"pdf24_37 pdf24_25 pdf24_90\">to fulfil his or her duties impartially. A conflict of interest may exist even if no \u00a0<\/span><\/div><div class=\"pdf24_01\"><p><span class=\"pdf24_37 pdf24_25 pdf24_60\"><span class=\"pdf24_37 pdf24_25 pdf24_60\">unethical or improper act results from it<br \/><\/span><\/span><\/p><p class=\"p1\"><b>Client \/ <\/b><b>Customer:<\/b><\/p><p class=\"p1\">This means any of the following:<\/p><p class=\"p1\">\u2022 An existing customer of the company;<\/p><p class=\"p1\">\u2022 A potential customer of the company (where the company is seeking to<\/p><p class=\"p1\">enter into a relationship with the potential customer in respect of services);or;<\/p><p class=\"p1\">\u2022 A past customer where commitments and obligations are still in place.<\/p><p class=\"p1\"><b>Employee:\u00a0<\/b><\/p><p class=\"p1\">Shall include a permanent or temporary employee of the company and all Directors.<\/p><p class=\"p1\"><b>Connected <\/b><b>Person:<\/b><\/p><p class=\"p1\">Shall include direct and indirect shareholders, members of the management body and employees.<\/p><p class=\"p1\"><b>Group:<\/b><\/p><p class=\"p1\">means a parent undertaking and all its subsidiary undertakings.<\/p><p class=\"p1\"><b>Remuneration:\u00a0<\/b><\/p><p class=\"p1\">means any form of payment or other financial or non-financial benefits provided directly or indirectly by crypto-asset service providers in the provision of cryptoasset services to clients.<\/p><h4 class=\"c-w1\">5. Circumstances leading to Conflicts of Interest<\/h4><p class=\"p1\"><span class=\"s1\"><b>5.1. <\/b><\/span><b>Conflicts of Interest potentially detrimental to the Clients<\/b><\/p><p class=\"p1\">Certain circumstances may arise during the provision of crypto-asset services where the interests<\/p><p class=\"p1\">of the company, its employees or related parties may conflict with those of its clients. These<\/p><p class=\"p1\">conflicts could potentially result in decisions or actions that may damage the interests of <b>one or<\/b><\/p><p class=\"p1\"><b>more clients<\/b>.<\/p><p class=\"p1\">For the avoidance of doubt, this policy covers <b>any potential and existing Conflicts of Interest<\/b>.<\/p><p class=\"p1\">To safeguard the clients\u2019 interests, the company has established clear policies to identify, manage,<\/p><p class=\"p1\">and, where necessary, disclose the Conflicts of Interest and its mitigating factors to prevent any<\/p><p class=\"p1\">possible adverse impact on the client. To mitigate this risk, the company identifies and monitors<\/p><p class=\"p1\">situations where a conflict of interest might occur when the company, its employees or any other<\/p><p class=\"p1\">connected person:<\/p><p class=\"p1\"><span class=\"s2\">a.<\/span> \u00a0could potentially make a financial gain, avoid a financial loss, or receive another kind of benefit,<\/p><p class=\"p1\">at the expense of the client;<\/p><p class=\"p1\">b. have an interest in the outcome of a service provided to the client or of the transaction carried<\/p><p class=\"p1\">out on behalf of the client, which is distinct from the client&#8217;s interest in that outcome;<\/p><p class=\"p1\">c. have financial or other incentives to favour the interests of another client or group of clients<\/p><p class=\"p1\">over the client&#8217;s interests;<\/p><p class=\"p1\">d. carry out the same business as the client;<\/p><p class=\"p1\">e. receive or will receive from a person other than the client, an inducement in relation to a service<\/p><p class=\"p1\">provided to the client in the form of monetary (other than the standard commission or fee for<\/p><p class=\"p1\">that service) or non-monetary benefits or services such as, gifts, goods or services.<\/p><p class=\"p1\">The above circumstances constitute or may give rise to a Conflict of Interest which may lead to the<\/p><p class=\"p1\">possible adverse impact on the interests of one or more Clients.<\/p><p class=\"p1\"><span class=\"s1\"><b>5.2. <\/b><\/span><b>Conflicts of Interest potentially detrimental to the Company<\/b><\/p><p class=\"p1\">Certain circumstances may give rise to Conflicts of interest related to the performance of a<\/p><p class=\"p1\">connected person\u2019s duties and responsibilities. For this reason, the company takes into account,<\/p><p class=\"p1\">at least, situations or relationships where a connected person:<\/p><p class=\"p1\">(a) has an economic interest in a person, body or entity with interests conflicting with those of the<\/p><p class=\"p1\">Company;<\/p><p class=\"p1\">(b) has or has had within at least the last 3 years a personal relationship with a person, body or<\/p><p class=\"p1\">entity with interests conflicting with those of the Company;<\/p><p class=\"p1\">(c) has or has had within at least the last 3 years a professional relationship with a person, body or<\/p><p class=\"p1\">entity with interests conflicting with those of the Company;<\/p><\/div><p class=\"p1\">(d) has or has had during at least the last 3 years a political relationship with a person, body or<\/p><p class=\"p1\">entity with interests conflicting with those of the Company;<\/p><p class=\"p1\">(e) carries out conflicting tasks or activities, is entrusted with conflicting responsibilities or is<\/p><p class=\"p1\">hierarchically supervised by a person in charge of conflicting functions or tasks.<\/p><p class=\"p1\">In order for the Company to <b><i>identify and establish an economic interest, a connected person<\/i><\/b><\/p><p class=\"p1\"><b><i>shall:<\/i><\/b><\/p><p class=\"p1\">(a) hold shares, tokens (including governance tokens), other ownership rights or<\/p><p class=\"p1\">membership in that person, body or entity;<\/p><p class=\"p1\">(b) hold debt instruments of or has other debt arrangements with that person, body or<\/p><p class=\"p1\">entity; (c) has any form of contractual arrangements, such as management contracts, service<\/p><p class=\"p1\">contracts, delegation or outsourcing contract or intellectual property licenses with that person,<\/p><p class=\"p1\">body or entity.<\/p><p class=\"p1\">In order for the Company to <b><i>identify the persons, bodies or entities with conflicting interests to<\/i><\/b><\/p><p class=\"p1\"><b><i>the Company,<\/i><\/b> the company takes into account, at least, whether that person, body or entity is in <b>any<\/b><\/p><p class=\"p1\">of the following situations:<\/p><p class=\"p1\">(a) it is likely to make a financial gain, or avoid a financial loss, at the expense of the Company;<\/p><p class=\"p1\">(b) it has an interest in the outcome of a crypto-asset service provided or an activity carried<\/p><p class=\"p1\">out or decision taken by the Company, which is distinct from the company\u2019s interest in that<\/p><p class=\"p1\">outcome;<\/p><p class=\"p1\">(c) it carries out the same business as the Company or is a client, consultant, adviser,<\/p><p class=\"p1\">delegatee, outsourcee, service provider or other supplier (including subcontractors) of the<\/p><p class=\"p1\">company and it can be reasonably deemed from objective circumstances that there may be a<\/p><p class=\"p1\">conflict of interests with the company.<\/p><p class=\"p2\"><b>5.3 Situational conflicts<\/b><\/p><p class=\"p1\">The company provides guidelines to situational conflicts of interest and the duty to declare. Typical<\/p><p class=\"p1\">examples of situational conflicts can give rise to conflicts and include, but are not limited to the following.<\/p><p class=\"p1\">If a <b>director<\/b> has a conflict of interest in relation to any matter, such conflict of interest shall be declared<\/p><p class=\"p1\">at the earliest available opportunity, and a record of such declaration shall be entered into the company&#8217;s<\/p><p class=\"p1\">minute books. The following procedure should be followed during the Board meeting:<\/p><p class=\"p1\"><span class=\"s1\">\u25cf <\/span>A member who is in any way, directly or indirectly, interested in any contract, arrangement or<\/p><p class=\"p1\">any other matter which is being or is about to be discussed by the Board or which is being or<\/p><p class=\"p1\">may be entered into by the Company should declare the nature of the interest to the other<\/p><p class=\"p1\">members at the meeting at which the matter arises or if the member was not interested in the<\/p><p class=\"p1\">matter at the date of the meeting then at the next meeting held after the member became<\/p><p class=\"p1\">interested. In the case where such a member becomes interested in a contract, arrangement<\/p><p class=\"p1\">or other matter after it is made, the said declaration shall be made at the first meeting of the<\/p><p class=\"p1\">Board of administration held after such member becomes so interested;<\/p><p class=\"p1\"><span class=\"s1\">\u25cf <\/span>Unless agreed by the other members, a member shall avoid entering into a discussion in<\/p><p class=\"p1\">respect of any contract or arrangement in which s\/he is interested and should withdraw from<\/p><p class=\"p1\">the meeting while the matter he is interested in is being discussed;<\/p><p class=\"p1\"><span class=\"s1\">\u25cf <\/span>The interested members should abstain from voting at a meeting regarding any contract or<\/p><p class=\"p1\">arrangement they are interested in. Alternatively, their vote shall not be counted as part of the<\/p><p class=\"p1\">quorum; and<\/p><p class=\"p1\"><span class=\"s1\">\u25cf <\/span>The minutes shall accurately record the sequence of such events and the conflict of interest<\/p><p class=\"p1\">declaration by the member.<\/p><p class=\"p1\">A situational Conflict may arise if the Auditor, who is in a position of trust, has a competing professional<\/p><p class=\"p1\">or personal interest and thus it makes it difficult for the auditor to fulfil his duties impartially. The<\/p><p class=\"p1\">Company recognises its\u2019 obligation not to appoint an independent auditor\/compliance officer who is: <span class=\"s1\">\u25cf<\/span><\/p><p class=\"p1\">an individual or audit firm who is an Administrator, Qualifying Holder, Officer, representative or employee<\/p><p class=\"p1\">of the Company;<\/p><p class=\"p1\"><span class=\"s1\">\u25cf <\/span>the partner of, or in the employment of, any person in (a) above;<\/p><p class=\"p1\"><span class=\"s1\">\u25cf <\/span>the spouse, civil partner, parent, step-parent, child, step-child or other close relative of any<\/p><p class=\"p1\">person in (a) above;<\/p><p class=\"p1\"><span class=\"s1\">\u25cf <\/span>a person who is not otherwise independent of the Company;<\/p><p class=\"p1\"><span class=\"s1\">\u25cf <\/span>a person disqualified by the MFSA from acting as an Auditor of a Company. Also, the Auditor<\/p><p class=\"p1\">shall not be regarded as an Officer or an employee of the Company.<\/p><h4 class=\"c-w1\">6. Identification, Prevention and Management of Conflicts of Interest<\/h4><p class=\"p1\">This policy has been prepared taking into account the scale, nature and range of crypto-asset<\/p><p class=\"p1\">services and other activities provided or carried out by the Company and the group to which it<\/p><p class=\"p1\">belongs.<\/p><p class=\"p1\">The Company implements effective measures to manage Conflicts of Interest that are identified<\/p><p class=\"p1\">and may arise during the provision of crypto-asset services aiming to ensure transparency,<\/p><p class=\"p1\">fairness, and the protection of the clients&#8217; interests in line with the regulatory requirements.<\/p><p class=\"p1\"><span class=\"s2\"><b>6.1. <\/b><\/span><b>Identification of Conflicts of Interest<\/b><\/p><p class=\"p1\">The Company maintains robust procedures for identifying Conflicts of Interest that may arise<\/p><p class=\"p1\">between the Company, any connected persons or between one or more clients. These conflicts<\/p><p class=\"p1\">could impact the impartiality and objectivity of decisions taken by the Company, adversely<\/p><p class=\"p1\">affecting the best interests of its clients.<\/p><p class=\"p1\"><b>The Company also takes into account any circumstances which may give rise to a conflict<\/b><\/p><p class=\"p1\"><b>of interest due to the structure and business activities of other entities within the group.<\/b><\/p><p class=\"p1\">In this regard, the Company aims to prevent any abuse that may result from concentrated control<\/p><p class=\"p1\">and management of related-party transactions, including those involving affiliated companies and<\/p><p class=\"p1\">transparency of related-party transactions.<\/p><p class=\"p1\"><b>6.1.1 Reporting a Conflict of Interest<\/b><\/p><p class=\"p1\">When a Conflict of interest is identified, the following steps should be followed:<\/p><p class=\"p1\">\u2022 <b>Immediate Notification<\/b>:<\/p><p class=\"p1\">The individual identifying the potential \/ existing Conflict of Interest must notify the Designated<\/p><p class=\"p1\">Responsible Person in writing as soon as possible by filling in the \u2018Conflict of Interest Disclosure<\/p><p class=\"p1\">Form\u2019 which can be found in Annex A.<\/p><p class=\"p1\">If the individual identifies the possibility of an potential or existing Conflict of interest of a third<\/p><p class=\"p1\">party, information shall be discussed confidentially with the Designated Responsible Person,<\/p><p class=\"p1\">who shall assess and assist on whether the circumstances shall be notified as Potential or<\/p><p class=\"p1\">Existing Conflict or otherwise, and in case a Conflict of interest is identified, the Designation<\/p><p class=\"p1\">Responsible Person, proposes the mitigating measures.<\/p><p class=\"p1\">\u2022 <b>Confidentiality<\/b>:<\/p><p class=\"p1\">The reporting of Conflicts of Interest is treated confidentially. Any sensitive information provided<\/p><p class=\"p1\">as part of the report will be protected and only shared on a need-to-know basis.<\/p><p class=\"p1\"><b>6.1.2 Risk Assessment process<\/b><\/p><p class=\"p1\">Upon receiving a conflict of interest report, the Designated Responsible Person will:<\/p><p class=\"p1\">1. 2. <b>Acknowledge the Report<\/b>: Confirm receipt of the report within two (2) business days.<\/p><p class=\"p1\"><b>Investigate the Conflict<\/b>: Investigate to determine the nature, scope, and potential impact<\/p><p class=\"p1\">of the conflict.<\/p><p class=\"p1\">3. <b>Propose Mitigation Measures<\/b>: Based on the findings, recommend appropriate actions to<\/p><p class=\"p1\">manage or mitigate the conflict, including:<\/p><p class=\"p1\"><span class=\"s1\">o<\/span> Adjusting roles or responsibilities to reduce exposure to the conflict. <span class=\"s1\">o<\/span><\/p><p class=\"p1\">Implementing information barriers or rotating personnel.<\/p><p class=\"p1\"><span class=\"s1\">o<\/span> In extreme cases, escalating the matter to senior management for resolution.<\/p><p class=\"p1\">4. <b>Communication of Outcome<\/b>: The responsible person will communicate the outcome of<\/p><p class=\"p1\">the investigation and the mitigation measures to the individual who reported the conflict, as<\/p><p class=\"p1\">well as to any other relevant stakeholders. This will include any follow-up actions required<\/p><p class=\"p1\">by the individual or team involved.<\/p><p class=\"p1\">5. <b>Escalation<\/b>: If the conflict cannot be managed internally, the responsible person will<\/p><p class=\"p1\">escalate the matter to the Board of Administration, for possible further action.<\/p><p class=\"p1\"><span class=\"s2\"><b>6.2. <\/b><\/span><b>Preventing Conflicting Activities<\/b><\/p><p class=\"p1\">The Company implements various measures to prevent conflicts of interest. Such measures<\/p><p class=\"p1\">include:<\/p><p class=\"p1\">\u2022 implementing the conflicts of interest policy including the conflicts of interest form and the<\/p><p class=\"p1\">process to be adhered to for connected persons to declare any potential\/existing conflict<\/p><p class=\"p1\">immediately;<\/p><p class=\"p1\">\u2022 established a process to review the declared Conflict of interest, which shall include any<\/p><p class=\"p1\">mitigating measures, if the conflict of interest could not be eliminated\/ prevented;<\/p><p class=\"p1\">\u2022 maintain records of all disclosures, evaluations and mitigating measures acted on for a<\/p><p class=\"p1\">defined period of time, in line with the GDPR and keeping these records should be<\/p><p class=\"p1\">consistent with its document retention policy. Records shall include any decisions related<\/p><p class=\"p1\">to transactions involving an actual or possible conflict of interest;<\/p><p class=\"p1\">\u2022 Control measures implemented when a conflict could not be eliminated<\/p><p class=\"p1\">Connected persons engaged in different business activities that may give rise to a potential or actual<\/p><p class=\"p1\">conflict of interest shall carry out these activities at a level of objectivity and independence<\/p><p class=\"p1\">appropriate to the scale, nature and range of crypto-asset services provided by the crypto-asset<\/p><p class=\"p1\">service provider and of the group to which it belongs, whilst also taking into consideration the risk<\/p><p class=\"p1\">of damage to the interests of one or more clients or the interests of the company.<\/p><p class=\"p1\"><span class=\"s1\"><b>6.3. <\/b><\/span><b>Managing and Mitigating Conflicts<\/b><\/p><p class=\"p1\">When a Conflict of Interest could not be eliminated, the Company implements adequate measures<\/p><p class=\"p1\">to mitigate the conflict of interest that may be either detrimental to clients or even detrimental to the<\/p><p class=\"p1\">Company itself. To safeguard itself and its clients, the company adopts the following principles:<\/p><p class=\"p1\">\u2022 <b><i>prevents and controls the exchange of information between connected persons<\/i><\/b><\/p><p class=\"p1\">engaged in activities involving a risk of a conflict of interest where the exchange of that<\/p><p class=\"p1\">information may harm the interests of one or more clients; or where the exchange of that<\/p><p class=\"p1\">information may affect the performance of such connected person\u2019s duties and<\/p><p class=\"p1\">responsibilities to the company. Information barriers through information sharing on a need<\/p><p class=\"p1\">to know basis and the segregation of roles and responsibilities, are implemented throughout<\/p><p class=\"p1\">the organisation, taking into account the nature and the scale of the company. The company<\/p><p class=\"p1\">established transparent reporting lines within its organisation in order to ensure that issues<\/p><p class=\"p1\">involving risks of non-compliance with conflicts of interest rules are given the necessary<\/p><p class=\"p1\">priority.<\/p><p class=\"p1\">\u2022 <b><i>prevents any person from exercising inappropriate influence<\/i><\/b> over the way in which a<\/p><p class=\"p1\">connected person carries out the crypto-asset services; moreover prevent connected<\/p><p class=\"p1\">persons who are also active outside the company from having inappropriate influence<\/p><p class=\"p1\">within the company in relation to those other outside activities;<\/p><p class=\"p1\">\u2022 prevents or controls <b><i>the simultaneous or sequential involvement of a connected<\/i><\/b><\/p><p class=\"p1\"><b><i>person in separate crypto-asset services or activities<\/i><\/b> where such involvement may<\/p><p class=\"p1\">impair the proper management of conflicts of interest. Staff rotation may be implemented;<\/p><p class=\"p1\">\u2022 <b><i>eliminates any direct link between the remuneration provided<\/i><\/b> to the employees,<\/p><p class=\"p1\">delegatees, outsourcees, subcontractors or members of the management body principally<\/p><p class=\"p1\">engaged in one activity and the remuneration of, or revenues generated by, different<\/p><p class=\"p1\">employees, delegatees, outsourcees, subcontractors or members of the management body<\/p><p class=\"p1\">of the company principally engaged in another activity, where a conflict of interest may arise<\/p><p class=\"p1\">in relation to those activities; A remuneration policy is in place.<\/p><p class=\"p1\">\u2022 <b><i>provides sufficient guidance and training<\/i><\/b> on the identification and management of<\/p><p class=\"p1\">conflicts of interest that may impede the ability of members of the management body to<\/p><p class=\"p1\">take objective and impartial decisions that aim to fulfil the best interest of the company; A<\/p><p class=\"p1\">responsible dedicated person has been identified for conncected persons to discuss any<\/p><p class=\"p1\">queries should they need assistance in determining whether a potential\/existing conflict<\/p><p class=\"p1\">exist.<\/p><p class=\"p1\">\u2022 establishes <b><i>the responsibility of the members of the management body to inform<\/i><\/b><\/p><p class=\"p1\"><b><i>other members of and abstain from voting <\/i><\/b>on any matter where a member has or may<\/p><p class=\"p1\">have a conflict of interest or where the member\u2019s objectivity or ability to properly fulfil his or<\/p><p class=\"p1\">her duties to the company may be otherwise compromised;<\/p><p class=\"p1\">\u2022 prevents members of the management body from <b><i>holding other directorships<\/i><\/b> in<\/p><p class=\"p1\">competing companies outside of the same group;<\/p><h4 class=\"c-w1\">7. Responsibilities<\/h4><p class=\"p1\">To ensure the effective identification, management and reporting of the Conflicts of Interest, the<\/p><p class=\"p1\">following roles and responsibilities are assigned:<\/p><p class=\"p1\"><span class=\"s1\"><b>7.1. <\/b><\/span><b>Employees<\/b><\/p><p class=\"p1\">\u2022 <b>Identify and Report<\/b>: all employees, managers, Board members, and any other connected<\/p><p class=\"p1\">persons are responsible for identifying potential or actual Conflicts of Interest in the course<\/p><p class=\"p1\">of their work and shall report these conflicts immediately to the Designated Responsible<\/p><p class=\"p1\">Person, in accordance with the procedures outlined.<\/p><p class=\"p1\">\u2022 <b>Compliance<\/b>: all employees must comply with all internal policies and procedures related<\/p><p class=\"p1\">to Conflicts of Interest and refrain from engaging in any activities that could create conflicts<\/p><p class=\"p1\">unless these are appropriately disclosed and managed.<\/p><p class=\"p1\">\u2022 <b>Ongoing Awareness<\/b>: Individuals must remain vigilant in identifying and reporting Conflicts<\/p><p class=\"p1\">of Interest as they arise and participate in any required training to ensure awareness of<\/p><p class=\"p1\">their responsibilities.<\/p><p class=\"p1\"><span class=\"s1\"><b>7.2. <\/b><\/span><b>Designated Responsible Person<\/b><\/p><p class=\"p1\">\u2022 <b><i>conducts regular reviews of the Conflicts of Interest policy<\/i><\/b>, at least once annually, to<\/p><p class=\"p1\">ensure ongoing compliance with both internal policies and external regulatory requirements.<\/p><p class=\"p1\">Any material changes or risks identified during these reviews will be promptly reported to the<\/p><p class=\"p1\">Board, along with recommended actions for improvement.<\/p><p class=\"p1\">\u2022 <b>Identifying and assessing Conflicts of Interest<\/b>: The responsible person shall monitor the<\/p><p class=\"p1\">business activities of the Company, identifying potential or actual\/ existing conflicts, and ensures<\/p><p class=\"p1\">appropriate measures are taken including the conduct of the risk assessment on the reported<\/p><p class=\"p1\">conflict to manage associated risks.<\/p><p class=\"p1\">\u2022 <b>Record Keeping:<\/b> The responsible person shall maintaining a Conflicts of Interest Register to<\/p><p class=\"p1\">document all reported conflicts, actions taken, and the final outcomes. This register will be<\/p><p class=\"p1\">reviewed periodically and updated as necessary.<\/p><p class=\"p1\">\u2022 <b>Investigation and Reporting:<\/b> The responsible person will investigate any reported conflicts<\/p><p class=\"p1\">and provide recommendations for managing or mitigating the conflict. Clear communication is<\/p><p class=\"p1\">to be maintained with the individual who reports the conflict and escalate unresolved or severe<\/p><p class=\"p1\">conflicts to senior management and\/or the Board.<\/p><p class=\"p1\">\u2022 <b>Escalation<\/b>: Reporting directly to the Board on conflict of interest matters, including providing<\/p><p class=\"p1\">regular updates and making recommendations for improving conflict management practices.<\/p><p class=\"p1\">\u2022 <b>Regulatory Reporting: <\/b>Where required, the Compliance Officer will liaise with regulatory<\/p><p class=\"p1\">authorities to provide updates or reports on Conflicts of Interest that pose material risks to the<\/p><p class=\"p1\">company or its clients.<\/p><p class=\"p1\">\u2022 <b>Training and Education:<\/b> The responsible person ensures that all employees and connected<\/p><p class=\"p1\">persons receive regular training on conflict of interest policies and their responsibilities,<\/p><p class=\"p1\">enhancing awareness across the Company and their role to adhere to this policy.<\/p><p class=\"p1\">The Designated Responsible Person operates independently of any business functions that could give<\/p><p class=\"p1\">rise to Conflicts of Interest, ensuring objectivity and impartial decision-making. This independence is<\/p><p class=\"p1\">critical to maintaining the integrity of the conflict of interest management process.<\/p><p class=\"p1\">The Designated Responsible Person shall be granted full access to all necessary information,<\/p><p class=\"p1\">personnel, and records within the Company to ensure comprehensive oversight and prompt resolution<\/p><p class=\"p1\">of any Conflicts of Interest. This ensures the role is effectively carried out with the appropriate<\/p><p class=\"p1\">resources.<\/p><p class=\"p1\"><span class=\"s1\"><b>7.3. <\/b><\/span><b>The Compliance Officer<\/b><\/p><p class=\"p1\">The Company has appointed the<b> Compliance Officer, <\/b>as the designated individual responsible<\/p><p class=\"p1\">for the identification, prevention, management, disclosure, reporting and keeping up to date<\/p><p class=\"p1\">records of Conflicts of Interest. The Compliance Officer holds the necessary authority, skills, and<\/p><p class=\"p1\">independence to oversee all processes related to identifying, preventing, managing, and disclosing<\/p><p class=\"p1\">Conflicts of Interest. The designated responsible person may be changed from time to time, as<\/p><p class=\"p1\">decided by the Board of Directors subject to holding the necessary authority, skills and<\/p><p class=\"p1\">independence to oversee all processes related to identifying, preventing, managing, disclosing<\/p><p class=\"p1\">and reporting Conflicts of interest.<\/p><p class=\"p1\"><b>As part of the Compliance Monitoring plan, t<\/b>he Compliance Officer also ensures ongoing<\/p><p class=\"p1\">monitoring of potential Conflicts of Interest and the effectiveness of implemented measures. The<\/p><p class=\"p1\">Compliance Officer also ensures that it keeps records updated including the <b>Conflicts of Interest <\/b><b>Register.<\/b><\/p><p class=\"p1\"><span class=\"s1\"><b>7.4. <\/b><\/span><b>Senior Management<\/b><\/p><p class=\"p1\">\u2022 <b>Support and Escalation: <\/b>Senior management is responsible for providing support in<\/p><p class=\"p1\">complex or severe conflict of interest cases that cannot be resolved through routine<\/p><p class=\"p1\">procedures. Senior management shall review escalated conflicts and ensure appropriate<\/p><p class=\"p1\">action is taken to resolve or mitigate the risks against the company and its clients.<\/p><p class=\"p1\">\u2022 <b>Policy Review:<\/b> Senior management must regularly review the effectiveness of the conflict<\/p><p class=\"p1\">of interest policy and recommend any significant changes to the policy. In addition, Senior<\/p><p class=\"p1\">management shall review the performance of the designated responsible person in<\/p><p class=\"p1\">carrying out their duties.<\/p><p class=\"p1\"><span class=\"s1\"><b>7.5. <\/b><\/span><b>Board of Administration<\/b><\/p><p class=\"p1\">\u2022 <b>Oversight and Governance: <\/b>The Board of Administration is responsible to define, adopt,<\/p><p class=\"p1\">implement and monitor compliance with the company\u2019s conflict of interest policies as<\/p><p class=\"p1\">aligned with the Regulatory requirements. The Board of Administration oversees the<\/p><p class=\"p1\">implementation of the governance arrangements to ensure effective and prudent<\/p><p class=\"p1\">management of the company, including the segregation of duties to prevent conflicts of<\/p><p class=\"p1\">interest. In this regard, the Board of Administration periodically assesses and reviews the<\/p><p class=\"p1\">effectiveness of the policy and procedures adopted and address any deficiencies in this<\/p><p class=\"p1\">respect.<\/p><p class=\"p1\">\u2022 <b>Strategic Decision Making: <\/b>In cases where Conflicts of Interest involve strategic<\/p><p class=\"p1\">decisions, the members of the Board shall ensure that these decisions are made<\/p><p class=\"p1\">objectively and in the best interest of the company and its clients, without undue influence<\/p><p class=\"p1\">from conflicting interests. Any conflicting interest shall be communicated and reported as<\/p><p class=\"p1\">detailed in this policy under section 5.3 of this policy.<\/p><h4 class=\"c-w1\">8. Remuneration considerations<\/h4><p class=\"p1\">The Company takes into account the interests of all their clients, in the short, medium or long term, as<\/p><p class=\"p1\">well as the scale, the nature and range of crypto-asset services provided when putting into place the<\/p><p class=\"p1\">remuneration arrangements so as not to create a conflict of interest or incentive that may lead the<\/p><p class=\"p1\">persons to whom they apply to favour their own interests or the company\u2019s interests to the potential<\/p><p class=\"p1\">detriment of any client or that may lead the persons to whom they apply to favour their own interests to<\/p><p class=\"p1\">the detriment of the company.<\/p><p class=\"p1\">The company ensures that remuneration processes apply to its employees and any other natural person<\/p><p class=\"p1\">whose services are placed at the disposal and under the control of the company who is involved in the<\/p><p class=\"p1\">provision of crypto-asset services; members of its management body; and any natural person directly<\/p><p class=\"p1\">involved in the provision of services to the company provided under an outsourcing arrangement for<\/p><p class=\"p1\">the purpose of the provision of the crypto-asset services.<\/p><p class=\"p1\">In order to further safeguard the interest of its clients, remuneration and similar incentives shall not be<\/p><p class=\"p1\">solely or predominantly based on quantitative commercial criteria, and shall take into account<\/p><p class=\"p1\">appropriate qualitative criteria reflecting compliance with the applicable regulations, the fair treatment<\/p><p class=\"p1\">of clients and the quality of services provided to clients. A balance between fixed and variable<\/p><p class=\"p1\">components of remuneration shall therefore be maintained at all times, so that the remuneration<\/p><p class=\"p1\">structure does not favour the interests of the company or its connected persons against the interests of<\/p><p class=\"p1\">any client.<\/p><p class=\"p1\">Any direct links between the remuneration provided to the company\u2019s employees, delegatees,<\/p><p class=\"p1\">outsourcees, subcontractors or members of the management body principally engaged in one activity<\/p><p class=\"p1\">and the remuneration of, or revenues generated by, different employees, delegatees, outsourcees,<\/p><p class=\"p1\">subcontractors or members of the management body of the company principally engaged in another<\/p><p class=\"p1\">activity, are removed if a conflict of interest may arise in relation to those activities.<\/p><h4 class=\"c-w1\">9. Personal Transactions<\/h4><p class=\"p1\">A Personal Transaction is a transaction in a crypto-asset or resulting in a position in or exposure<\/p><p class=\"p1\">to a crypto-asset effected by or on behalf of a connected person, where at least one of the following<\/p><p class=\"p1\">criteria are met:<\/p><p class=\"p1\">\u2022 the connected person is acting outside the scope of the activities he carries out in his<\/p><p class=\"p1\">professional capacity;<\/p><p class=\"p1\">\u2022 the transaction is carried out for the account of any of the following persons:<\/p><p class=\"p1\">\u2022 the connected person;<\/p><p class=\"p1\">\u2022 any person with whom a connected person has a family relationship or close links;<\/p><p class=\"p1\">\u2022 a person in respect of whom the connected person has a direct or indirect material interest in<\/p><p class=\"p1\">the outcome of the transaction, other than obtaining a fee or commission for the execution of<\/p><p class=\"p1\">the transaction.<\/p><p class=\"p1\">A <b>personal relationship<\/b> is defined as one of the following:<\/p><p class=\"p1\">(a) the spouse of the connected person or any partner of that person considered by national law as<\/p><p class=\"p1\">equivalent to a spouse;<\/p><p class=\"p1\">(b) a dependent child or stepchild of the connected person;<\/p><p class=\"p1\">(c) any other relative of the connected person who has shared the same household as that person for<\/p><p class=\"p1\">at least one year on the date of the personal transaction concerned or the previous 5 years.<\/p><p class=\"p1\">A connected person shall:<\/p><p class=\"p1\">\u2022 be aware of the restrictions on personal transactions, and of the measures established by the<\/p><p class=\"p1\">Company in connection with personal transactions;<\/p><p class=\"p1\">\u2022 promptly inform the Company of any personal transaction entered into by a connected person,<\/p><p class=\"p1\">either by notification of that transaction or by other procedures enabling the Company to identify<\/p><p class=\"p1\">such transactions;<\/p><p class=\"p1\">The company shall record the personal transaction notified to the Company or identified by the<\/p><p class=\"p1\">company, including any authorisation or prohibition in connection with such a transaction.<\/p><p class=\"p1\">The Company shall ensure that an employee or its officials do not<i> enter into a personal transaction<\/i><\/p><p class=\"p1\"><i>which meets any<\/i> of the following criteria:<\/p><p class=\"p1\">\u2022 that person is prohibited from entering into a personal transaction if the transaction may give<\/p><p class=\"p1\">rise to Market Abuse or inside information or insider dealing or market manipulation. Please<\/p><p class=\"p1\">refer to the Prevention of Market abuse policy for further details on this matter.<\/p><p class=\"p1\">\u2022 transaction involves the misuse or improper disclosure of confidential information; or;<\/p><p class=\"p1\">\u2022 transaction conflicts or is likely to conflict conflicts or is likely to conflict with an obligation of the<\/p><p class=\"p1\">company under the MICA Regulation (EU) 2023\/1114.<\/p><p class=\"p1\">In the case of outsourcing arrangements, the Company shall ensure that the entity to which the activity<\/p><p class=\"p1\">is outsourced maintains a record of personal transactions entered into by any connected person and<\/p><p class=\"p1\">provides that information to the company promptly on request.<\/p><p class=\"p1\">A separate Personal Transactions Reporting policy is in place to support employees or its officials and<\/p><p class=\"p1\">have clear guidelines and adequate arrangements regarding personal transactions performed by<\/p><p class=\"p1\">themselves, which may give rise to Conflict of Interest.<\/p><h4 class=\"c-w1\">10. Documentation and Record Keeping<\/h4><p class=\"p1\">All Conflicts of Interest reports and their outcomes will be documented and securely saved in<\/p><p class=\"p1\">accordance with company policy. The Designated Responsible person will maintain a <b>Conflicts of<\/b><\/p><p class=\"p1\"><b>Interest Register<\/b> to track all reported conflicts, including:<\/p><p class=\"p1\">\u2022 The date of the report.<\/p><p class=\"p1\">\u2022 The nature of the conflict.<\/p><p class=\"p1\">\u2022 The parties involved.<\/p><p class=\"p1\">\u2022 The actions taken to mitigate or resolve the conflict.<\/p><p class=\"p1\">\u2022 The final outcome.<\/p><p class=\"p1\">Up-to-date records of all situations giving rise to actual and potential conflicts of interest shall be<\/p><p class=\"p1\">kept, including the relevant crypto-asset services or activities, and of the measures taken to prevent<\/p><p class=\"p1\">or manage such conflicts in the relevant situations.<\/p><p class=\"p1\">Conflicts of Interest are reported to the Board of Administration on a quarterly basis, as part of the<\/p><p class=\"p1\">Compliance Report which is prepared by the Company\u2019s Compliance Officer. The Conflict of Interest<\/p><p class=\"p1\">register shall remain available for inspection by regulatory authorities upon request.<\/p><p class=\"p2\"><b>10.1. <\/b><span class=\"s1\">will:<\/span><\/p><p class=\"p1\"><b>Follow-up and Monitoring of Conflicts of Interest<\/b><\/p><p class=\"p1\">For any conflict of interest that requires ongoing monitoring, the Designated Responsible Person<\/p><p class=\"p1\">\u2022 monitor the situation;<\/p><p class=\"p1\">\u2022 conducts regular follow-up reviews to ensure effective controls of such conflict of interest;<\/p><p class=\"p1\">\u2022 updates the Board as necessary on the status of the conflict.<\/p><p class=\"p1\"><span class=\"s2\"><b>10.2. <\/b><\/span><b>Disclosure Obligations<\/b><\/p><p class=\"p1\">The Company is committed to providing clients with clear and sufficient information regarding any<\/p><p class=\"p1\">Conflicts of Interest that may arise and could affect the services provided.<\/p><p class=\"p1\">Where a conflict of interest cannot be prevented or managed, the Company will disclose the<\/p><p class=\"p1\">general nature, source, and mitigation measures of the potential \/ existing Conflict of Interest to its<\/p><p class=\"p1\">clients, to allow clients to make an informed decision about whether to proceed with the service.<\/p><p class=\"p1\">Information shall include the steps the Company has taken to mitigate the conflict, as well as any<\/p><p class=\"p1\">remaining risks that the client should consider to ensure full transparency and compliance with<\/p><p class=\"p1\">regulatory obligations. In such circumstances, the Company shall put this information in a<\/p><p class=\"p1\">prominent place on its website, disclosing to its existing clients and prospective clients the general<\/p><p class=\"p1\">nature and sources of conflicts of interest and the steps taken to mitigate them.<\/p><p class=\"p1\">The purpose of disclosing Conflicts of Interest is to ensure transparency and allow clients to make<\/p><p class=\"p1\">informed decisions based on situations that may influence the services they receive or the<\/p><p class=\"p1\">impartiality of the Company.<\/p><p class=\"p1\"><i>10.2.1 Disclosure Content<\/i><\/p><p class=\"p1\">\u2022 <b>Nature of the Conflict<\/b>: A concise description of the conflict of interest, explaining the activities<\/p><p class=\"p1\">or relationships that create the conflict.<\/p><p class=\"p1\">\u2022 <b>Source of the Conflict<\/b>: Information on the source of the conflict, whether it is internal (e.g.,<\/p><p class=\"p1\">personal interests or business ties of connected persons) or external (e.g., relationships with<\/p><p class=\"p1\">third parties or investments).<\/p><p class=\"p1\">\u2022 <b>Impact on Clients<\/b>: An explanation of how the conflict may impact the services provided to<\/p><p class=\"p1\">clients or the impartiality of decision-making.<\/p><p class=\"p1\">\u2022 <b>Steps Taken to Mitigate the Conflict<\/b>: A description of the measures taken by the Company to<\/p><p class=\"p1\">mitigate or manage the conflict, such as the implementation of information barriers, the<\/p><p class=\"p1\">segregation of duties, or the use of independent decision-makers.<\/p><p class=\"p1\"><i>10.2.2 Disclosure Communication<\/i><\/p><p class=\"p1\">Disclosures shall be available to clients at all times and on any devices. Where the company makes<\/p><p class=\"p1\">disclosures available on the relevant device, the company should also provide a link to the disclosures<\/p><p class=\"p1\">on its website. The following methods in all languages used by the Company to market its services:<\/p><p class=\"p1\">\u2022 <b>Website Disclosure<\/b>: Disclosures will be made available in a clear and prominent location<\/p><p class=\"p1\">on the Company&#8217;s website, providing clients with easy access to information on Conflicts<\/p><p class=\"p1\">of Interest.<\/p><p class=\"p1\">\u2022 <b>Direct Communication<\/b>: For specific conflicts related to individual clients, disclosures will<\/p><p class=\"p1\">be made directly to the client through email or another agreed method of communication.<\/p><p class=\"p1\"><i>10.2.3 Disclosure Timing<\/i><\/p><p class=\"p1\"><b>Disclosures will be made as soon as a conflict of interest is identified and cannot be fully<\/b><\/p><p class=\"p1\"><b>mitigated by internal controls.<\/b> This ensures that clients receive timely information, enabling them to<\/p><p class=\"p1\">make informed decisions regarding their services.<\/p><p class=\"p1\"><i>10.2.4 Clients\u2019 Rights<\/i><\/p><p class=\"p1\">Clients will be provided with sufficient information to decide whether to proceed with the service in light<\/p><p class=\"p1\">of the disclosed conflict of interest. Clients have the right to:<\/p><p class=\"p1\">\u2022 request further details on the nature and mitigation of the conflict;<\/p><p class=\"p1\">\u2022 discuss alternative measures or request additional safeguards from the Company; or;<\/p><p class=\"p1\">\u2022 decline the service if they believe the conflict poses a significant risk to their interests.<\/p><h4 class=\"c-w1\">11. Review and Approval<\/h4><p class=\"p1\">The Compliance Officer shall regularly review and recommend update on the Conflicts of Interest policy<\/p><p class=\"p1\">to ensure that they remain effective and compliant with evolving regulatory requirements. The review<\/p><p class=\"p1\">shall cover:<\/p><p class=\"p1\">\u2022 An annual review of internal systems and controls to identify any gaps or areas for improvement.<\/p><p class=\"p1\">\u2022 Regular training of employees to ensure they are aware of their responsibilities in preventing,<\/p><p class=\"p1\">managing, and disclosing Conflicts of Interest.<\/p><p class=\"p1\">\u2022 Monitoring compliance with policies and reporting to senior management as necessary.<\/p><p class=\"p1\">The Board of Administration is responsible for approving the Conflicts of Interest Policy at least, once<\/p><p class=\"p1\">annually.<\/p><p class=\"p1\">The Board of Administration shall seek advice from the Compliance Unit prior to approving any changes<\/p><p class=\"p1\">to this Policy. Approved changes will be documented in this Policy, which will be distributed to all<\/p><p class=\"p1\">identified staff as defined within this policy, and clients, as detailed in this policy.<\/p><\/div>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-ff7c793 elementor-hidden-mobile\" data-id=\"ff7c793\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-908d256 elementor-widget elementor-widget-html\" data-id=\"908d256\" data-element_type=\"widget\" data-settings=\"{&quot;sticky&quot;:&quot;top&quot;,&quot;sticky_on&quot;:[&quot;desktop&quot;,&quot;tablet&quot;],&quot;sticky_offset&quot;:20,&quot;sticky_effects_offset&quot;:500,&quot;sticky_parent&quot;:&quot;yes&quot;,&quot;_animation&quot;:&quot;none&quot;}\" data-widget_type=\"html.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<div class=\" main_time_line clickable_time_line\">\n    <div class=\"timline_section\">\n\n        <div class=\"timeline_left\">\n            <div class=\"timeline_date\">1<\/div>\n            <div class=\"timeline_line\">\n            <\/div>\n        <\/div>\n\n        <div class=\"timeline_right\">\n           <div>Purpose\n<\/div>\n       <\/div>        \n   <\/div>\n   <div class=\"timline_section\">\n\n    <div class=\"timeline_left\">\n        <div class=\"timeline_date\">2<\/div>\n        <div class=\"timeline_line\">\n        <\/div>\n    <\/div>\n    \n    <div class=\"timeline_right\">\n       <div>Scope\n<\/div>\n   <\/div>        \n<\/div>\n\n<div class=\"timline_section\">\n\n    <div class=\"timeline_left\">\n        <div class=\"timeline_date\">3<\/div>\n        <div class=\"timeline_line\">\n        <\/div>\n    <\/div>\n    \n    <div class=\"timeline_right\">\n       <div>Legal Background\n<\/div>\n   <\/div>        \n<\/div>\n<div class=\"timline_section\">\n\n    <div class=\"timeline_left\">\n        <div class=\"timeline_date\">4<\/div>\n        <div class=\"timeline_line\">\n        <\/div>\n    <\/div>\n    \n    <div class=\"timeline_right\">\n       <div>Definitions\n<\/div>\n   <\/div>        \n<\/div>\n\n    <div class=\"timline_section\">\n    \n        <div class=\"timeline_left\">\n            <div class=\"timeline_date\">5<\/div>\n            <div class=\"timeline_line\">\n            <\/div>\n        <\/div>\n\n        <div class=\"timeline_right\">\n           <div>Circumstances leading to Conflicts of Interest\n<\/div>\n       <\/div>        \n   <\/div>\n   <div class=\"timline_section\">\n\n    <div class=\"timeline_left\">\n        <div class=\"timeline_date\">6<\/div>\n        <div class=\"timeline_line\">\n        <\/div>\n    <\/div>\n    \n    <div class=\"timeline_right\">\n       <div>Identification, Prevention and Management of Conflicts of Interest\n<\/div>\n   <\/div>        \n<\/div>\n\n<div class=\"timline_section\">\n\n    <div class=\"timeline_left\">\n        <div class=\"timeline_date\">7<\/div>\n        <div class=\"timeline_line\">\n        <\/div>\n    <\/div>\n    \n    <div class=\"timeline_right\">\n       <div>Responsibilities\n<\/div>\n   <\/div>        \n<\/div>\n<div class=\"timline_section\">\n\n    <div class=\"timeline_left\">\n        <div class=\"timeline_date\">8<\/div>\n        <div class=\"timeline_line\">\n        <\/div>\n    <\/div>\n    \n    <div class=\"timeline_right\">\n       <div>Remuneration considerations\n<\/div>\n   <\/div>        \n<\/div>\n\n    <div class=\"timline_section\">\n    \n        <div class=\"timeline_left\">\n            <div class=\"timeline_date\">9<\/div>\n            <div class=\"timeline_line\">\n            <\/div>\n        <\/div>\n\n        <div class=\"timeline_right\">\n           <div>Personal Transactions\n<\/div>\n       <\/div>        \n   <\/div>\n   <div class=\"timline_section\">\n\n    <div class=\"timeline_left\">\n        <div class=\"timeline_date\">10<\/div>\n        <div class=\"timeline_line\">\n        <\/div>\n    <\/div>\n    \n    <div class=\"timeline_right\">\n       <div>Documentation and Record Keeping\n<\/div>\n   <\/div>        \n<\/div>\n\n\n<div class=\"timline_section\">\n\n    <div class=\"timeline_left\">\n        <div class=\"timeline_date\">11<\/div>\n       \n    <\/div>\n    \n    <div class=\"timeline_right\">\n       <div>Review and Approval<\/div>\n   <\/div>        \n<\/div>\n\n\n<\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-5154587 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"5154587\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container 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[&hellip;]<\/p>\n","protected":false},"author":17,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"footnotes":""},"class_list":["post-15719","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Conflicts of Interest Policy I Xcoins\u2122 Official<\/title>\n<meta name=\"description\" content=\"Make sure you read Xcoins&#039; Conflicts of Interest Policy. 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